Is Your Office Stuck in the Past? 4 Signs it's Time for a Digital Revamp

2020 is just around the corner, and with the new decade approaching, it’s time to consider ways to completely digitally revamp your life. First stop: your office and work space. Is your computer from ancient times? Is your scanner the size of your television? Is your front office staff still using pen and paper to check guests in?

If you answered yes to any of those questions, then it’s officially time to upgrade and treat yourself to improved efficiencies. We’ve provided some helpful tips below on a few different ways that you can revamp your office (or even your home workspace), without breaking the bank.  

Need an Extra Hand? Try a Virtual Assistant

Let’s face it, sometimes things get crazy during the day. Between calls, meetings, research and more, it could be beneficial to have a helping hand. If you’re working from a home office it may be a bit odd to have a human assistant, but fear no more! Amazon’s Alexa can help you.

You can use Alexa to schedule meetings, set reminders, play music and even ask her questions. With more than 20,000 third-party integrations, Alexa is one of the most comprehensive smart home ecosystems available today. Now built into plenty of other smart products, including thermostats and TVs, Alexa can help you balance your work and personal life all while sitting at your desk.

Messy Desk? Tidy Up and Declutter

Offices are susceptible to clutter - it’s almost inevitable as you become buried in piles of paperwork, projects, bills, mail and more. Research shows that the average person wastes 4.3 hours each week searching for paper - that’s more than nine full days a year! This searching and shuffling directly increases stress and reduces concentration and creative thinking.

The ScanSnap iX1500 Document Scanner is a helpful tool that can digitize paper in a flash. Simply scan all important papers onto your computer, organize them in corresponding folders and easily access them through a few clicks of a button! The direct-to-cloud scanning allows users to scan various sizes of paper to the cloud service of your choice without a phone or computer. The automatic sorting feature identifies scanned documents by type and files them accordingly. This will not only help with organization, but will give you back valuable desk real estate and save you time to search for the data you want.

Is Your Workspace a Bit Dark? Invest in Better Lighting

Studies have shown that dim lighting can be detrimental to productivity. It causes eye strain and headaches since the eyes are working much harder to see, and it can also result in drowsiness which directly correlates with a lack of motivation. Let's brighten up that office of yours with some Philips Hue bulbs.

The Philips Hue bulb enables you to control the intensity of light, brightening or dimming on command and can even change the color of your lights. You can adjust all of this right off of an app! The bulbs even have an option to create color-coordinated moods for the specific room you are in. For example, in your home office you may choose the “energize” theme to make sure you are awake and focused for the day. The light bulbs also work with many smart home systems and if you don't want color, you can purchase the Philips Hue White bulbs. Talk about personalized lighting!

Is your office extremely Bland? Spice It Up

It’s estimated that the average person spends more than 90,000 hours in their lifetime at work, so it’s safe to say your office should be somewhat a reflection of you and your personality. If you’re someone who would like to add a little spice to your office without overdoing it, try a digital photo frame.

Some frames even have multifunctional uses, like built in alarm clocks and calendars. The frame can fit neatly on your desk and rotates through photos from your personal life - whether it's your kids, your dog or just some photos you took in the park over the weekend. What better motivation! 

It’s important to keep up with the times and there are endless ways to revamp your workspace. We hope these tips help! What other ways come to mind when you think of digitally revamping?